The Adams County Parks, Open Space & Cultural Arts Department is looking for a dynamic individual to join our team and assist bringing the County’s Vision – Adams County is the most innovative and inclusive county in America for all families and businesses; and the Department’s Vision – To signi?cantly enhance quality of life, enrich communities & INSPIRE! – to life. If selected, you will manage all facility rentals, coordination between the events service team and clients, and collaboration with the leadership team to better support the activities of the Parks, Open Space & Cultural Arts Department. Under the direction of the Special Events Supervisor, you are responsible for year-round facility event coordination, facility rental, exhibitor and vendor sales at the Riverdale Regional Park and Special Events and assisting the Special Events Supervisor in all liquor and food management. This position also supports the Adams County Fair and any special events by coordinating delegated tasks as assigned. Coordinate up to 1,800 events per year held at the Riverdale Regional Park Complex. Events may include but are not limited to: art and cultural activities, weddings, quinceañeras, corporate receptions, tradeshows, company retreats, and/or horse and livestock shows. Perform a variety of general clerical duties with speed and accuracy including typing and preparing business documents, such as letters, proposals, and contracts. Serve as the first point of contact in person, email, and over the phone for inquiries about contracting Riverdale Regional Park facilities for special events. Meet with clients in person, through phone calls, or via email to gather information to appropriately book and contract each event. Prepare highly technical legal binding agreements between facility users on behalf of Adams County. Collect fees from facility users including contract fees, and other miscellaneous fees; verify billings against contracts. Track processes from booking to execution of events, utilizing event management software. Be the on-site contact for all contracted events outside of Adams County produced events. Prepare schedules and coordinate activities of up coming events for weekly internal event production meetings. Communicate and coordinate with facility users, operations and administrative staff, vendors, and other agencies regarding event set-up requirements and special facility needs. Serve as a liaison between clients and internal departments. Provide information and recommendations to management and supervisory staff regarding facilities usage and procedures. Process and generate statistical reports on revenue received by the Parks Department from the contractual agreements and other facility revenues from the rental of Riverdale Regional Park. Coordinate with the Special Events Supervisor on all bar needs for contracted events to ensure orders and requests are met and assist in bar sales at Riverdale Regional Park. Develop and implement all aspects of the commercial vendor program for the Adams County Fair. Perform other related duties and responsibilities as assigned.
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