Job Description
Shape the future with us. And also your own. As a driver of innovation, Viega is one of the most important technology leaders in the installation industry. We develop intelligent systems and integrated digital solutions. Quality is incorporated into everything we do. We believe that this is about much more than supplying pipelines. We turn spaces into living rooms: More comfortable. More intelligent. More secure. More sustainable.
Support us as:
Executive Assistant Job-ID:14932; Location(s):Broomfield, CO JOB DESCRIPTION SUMMARY The Executive Assistant is responsible for providing support to upper-level executive staff; typing and/or drafting correspondence and outgoing mailings; assisting with assembling and compiling annual department budget; ordering supplies; preparing and tracking confidential reports; maintaining calendars and schedules; making travel arrangements; answering and screening incoming calls and emails, routing individuals to appropriate personnel.
JOB DESCRIPTION DETAILS - Support to upper-level executives and other department managers (M5): maintaining their calendars; coordinates, arranges meetings and conference calls; arranges for conference/meeting room setup
- Make domestic and international travel arrangements utilizing a variety of methods to secure the best arrangement at the best price for airline tickets, hotel rooms and car rentals
- Extensive coordination and scheduling of internal and external meetings (conference calls/video conference), including catering arrangements
- Prioritize Outlook calendar items on behalf of professionals, informing them of meeting changes and keeping them on schedule throughout the day
- Coordinate set up and clean up conference rooms for catered meetings
- Coordinate all aspects of domestic and international travel (air, ground, and lodging); manage expenses and itinerary changes
- Maintain professionalism and strict confidentiality with all materials
- Register professionals for conferences and networking events in a timely manner
- Provide back-up support to other administrative team members
- Miscellaneous projects and support leverage for professionals as needed, including event management which may require occasional travel
- Serve as secondary support if needed
- Performs other duties as required and/or assigned
- May be required to travel up to 30% of the time.
REQUIRED QUALIFICATIONS Knowledge, Skills and Abilities - High degree of efficiency and knowledge utilizing computer programs including but not limited to Microsoft Word, Excel and Outlook, SAP, PowerPoint, Internet, etc.
- Expert level written and verbal communication skills with the ability to communicate with all levels of the organization
- Excellent customer service skills
- Ability to research and prepare reports
- Must be able to maintain the highest level of confidentiality with the ability to handle sensitive material concerning the organization and the executive's role within the organization.
- Ability to use discretion and good sound judgment
- Ability to work without significant guidance.
- Ability to interface well with all departments within the company and to represent the respective upper level executive officer in a highly professional manner
- Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
- Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands while meeting designated deadlines
Education, Certification/License & Work Experience - 5 years of related work experience in an upper-level executive administrative role
- Experience supporting C level managers preferred
Equivalent combinations of education and experience may be considered.
Total Rewards Package Compensation
- Base: $65,000 to $85,000annually, based on specific compensable factors including, but not limited to education, work experience, and geographic market.
- Bonus: This role will be eligible for participation in a discretionary annual bonus program, pursuant to which an employee may be awarded a percentage of their salary based on the company's performance and their own individual performance.
Benefits
- Medical, Dental, Vision
- Wellness Program
- Health Savings Account (HSA) with a company contribution
- Voluntary Benefits (Life, AD&D, Disability)
- 401(k) retirement planwith a 7.5% company contribution
- Time Off Programs- 22 days Paid Time Off (PTO), 9 Company Holidays, 2 Volunteer Days
Application Window
- Posting date: 8/9/2024
- The application deadline for this job has been extended to: 9/30/2024
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The future needs people like you to shape it. Apply to Viega now.
Nearest Major Market: Denver
Job Tags
Holiday work, Work experience placement,