Job Description

At Whitman, Requardt & Associates, LLP, we are "People Focused and Project Driven". We have been in business for more than 105 years and we are known for our quality work and quality employees. This is your chance to join our team - help us to design the infrastructure and buildings that improve the world!

Whitman, Requardt & Associates, LLP (WRA) is seeking a highly organized and experienced Administrative Assistant to support the administration of our Lynchburg office. The ideal candidate will have 5-10 years of progressive experience as an Administrative Assistant, preferably within the architecture, engineering, and construction (A/E/C) industry. This role involves managing a variety of administrative tasks to ensure the smooth operation of the office and the Construction Management and Inspection Division.

Key Responsibilities:

• Office Administration: Assist in managing the day-to-day operations of WRA’s Lynchburg office, supporting a team of 30+ office and field personnel.
• Client Invoicing and Billing: Prepare and submit client invoices, coordinating with Project Accountants to ensure timely and accurate monthly billings for the Construction Management and Inspection Division.
• Accounts Payable Support: Assist with coding expenses, including credit card transactions, truck leases, and other direct expenses, ensuring proper documentation and alignment with division requirements.
• Construction Management Division Support: Provide administrative support to field and office staff, including coordinating lodging, travel arrangements, and managing supplies and equipment needs.

Qualifications:

• Experience: Minimum of 5-10 years of progressive experience as an Administrative Assistant, preferably in the A/E/C industry.
• Education: Must have a high school degree or equivalent - Associates or Bachelor's degree preferred
• Technical Skills: Proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook), extensive knowledge of Microsoft Excel required and experience with accounting software or ERP systems is preferred.
• Communication Skills: Strong written and verbal communication skills, with the ability to interact professionally with clients, vendors, and internal teams.
• Organizational Skills: Exceptional organizational and multitasking abilities, with a keen attention to detail.
• Problem-Solving: Ability to anticipate needs, solve problems independently, and manage multiple priorities in a fast-paced environment.

Work Environment:

• Location: This role is based in Lynchburg, VA, with a requirement to work on-site.
• Team: You will be part of a dynamic team, contributing to the success of WRA’s Construction Management and Inspection Division.

Benefits:

WRA recognizes that employees play an important role in its success. Our commitment to full-time employees is reflected in the comprehensive benefits package we offer: 

• Flexible work schedule options
• Competitive salary
• Leave accrual and paid holidays
• Healthcare benefits
• Group life insurance, as well as additional optional life insurance, short and long-term disability insurance
• Flexible spending accounts for medical and dependent care reimbursement 
• 401(k) retirement plan
• Employee Assistance Program

WRA is an equal opportunity/affirmative action employer and complies with all applicable anti-discrimination laws.

Applicants must be currently authorized to work in the United States on a full-time basis without the need for employment-based visa sponsorship now or in the future. WRA will not sponsor applicants for U.S. work visa status for this opportunity. (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa)

***** Not accepting resumes from 3rd party recruiters for this position *****

Position #: 2215

#LI - Onsite #Li – Mid-Senior Level

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